Presentation and Speech Writing

The occasions when presentations are needed are many and varied. For example, they are used in the workplace and in education as well as in formal, semi-formal, and informal settings. These days, most speeches go hand-in hand with some type of presentation. One of the most popular tools for building presentations is Microsoft PowerPoint. This software has features that allow you to create a number of separate presentation slides with one theme uniting them. You can also add images and video clips to your slides and sound effect into your accompanying speech.

Anyone who is unaccustomed to using presentation-making software, e.g., Latex, Open Office IMPRESS, or PowerPoint should first learn the basics of the program they intend to use. Once done, you can then use this guide to create an effective presentation using your chosen program.

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Key Steps to Creating an Effective Presentation

Get to know your intended audience. When delivering presentations and speeches it is crucial to address an audience using the correct tone and in the correct way.
Consider the preferences and characteristics of your particular audience and keep these in mind when creating your presentations.
Do a little brainstorming. It may be that you have lots to say on a particular subject but you should still keep everything clear and concise. Lectures and presentation speeches should not be confused in this respect.
Draw attention to your speech’s key points and include these in your slides. A presentation does not mean you should split a speech into different parts and put these on presentation slides. Rather it is about choosing the most important ideas and emphasizing them by including them in your slide presentation.
Start building your presentation by creating an outline and arranging your slides according to this. Check that your ideas are coherent, consistent, and logical.
Try to think of ways to use images, movie clips, etc. to help illustrate what you are saying. Keep everything relevant rather than distracting your listeners with amusing, pretty, or randomly selected images.
Once complete, your presentation material will need to be proofread. It can also help to run slides a couple of times to check that these work correctly e.g. that effects work as intended, that images appear in the right places, that text is correctly placed, and so on.
Trying to deliver your speech while your slides are running. Every element needs to synchronize as you speak i.e. the various elements should not run ahead or behind.

Selecting a Topic

The first essential thing about choosing a topic is to understand your audience, except in a business scenario where presentation topics are often determined by the current needs of an organization or its executives. Because a presentation has the aim of explaining or demonstrating some particular thing to others, it is important to focus on a topic that an audience needs to know about rather than something that appeals personally to you.

However, this principle does not work well when someone is asked to create/deliver a presentation as a school or college assignment. In these cases, you may choose any topic you desire. However, there is one important consideration i.e. it is best to select a topic that relates to your studies or one that you feel passionately about. If you do not, there is a danger your speech/presentation will be unconvincing, lacking in-depth, or even boring.

Common Errors

Using (or repeating) the exact same words on slides as you are speaking. Slides should be used to provide facts, figures and/or illustrations to support what you are saying or to emphasize the key points of a speech, not to display every word as you speak them.
Making presentational material too interesting i.e. to the point it draws the audience’s attention away from your speech.
Getting trapped in stringent frames. This can cause a presenter to get stressed during a presentation if, for example, they cannot fit exactly into the frames they created. It is best not to tie slide changes and transitions into strict time limits. Things can still go wrong, no matter how well rehearsed you are.
Cramming excessive information into the time limit allowed for your presentation. Time your presentation so that it is one or two minutes shorter than the time allowed. It is important for a presenter to feel comfortable, be able to speak at their normal pace, and to have time at the end to answer questions.

Presentation and Speech Writing

In today’s life, making presentations and giving speeches have become a major part of every occupation. Presentation and speech play a key role behind the success of each profession. For example:

A college level student has to make presentation and give speeches to their concerned teachers to obtain good grades.
A corporate employee has to make presentation and give speeches to his/her boss to impress him/her with the work done.
A businessman has to make presentation and give speech to the clients in order to attract them.

Thus, from the above references it is clear how presentation and speech are important for most of the individuals. But giving speech and explaining presentation is secondary process. The primary process is to frame such presentation and speech. But due to hectic life schedule, people don’t get time to prepare their assignments. That is why they make orders at the outside sources.

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Presentation and Speech Writing

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Key Steps to Creating an Effective Presentation